Refer the matter concerning the implications of generative artificial intelligence note-taking to the Teaching, Learning, and Library Committee

Senator Ben Britton inquired about the University’s change in its provision of disability accommodations, specifically the use of a generative artificial intelligence notetaking tool. He expressed the view that the change could affect individual students’ academic progression and could intersect with instructors’ academic freedom. He acknowledged the University’s responsibility to provide accommodations for students with disabilities. He observed that the change could affect classroom discourse and interactions among students, including the topics discussed. Senator Britton asked how the decision had been reached and whether the matter should have been brought to Senate. Senator Charles Menzies asked whether fiscal considerations, including potential cost savings or efficiencies, had informed the decision to replace individual human note-takers with a generative artificial intelligence tool. He reported that he had tested the tool using his own lectures and presentation materials and suggested that, in his experience, it appeared less responsive than a human note-taker. In response, Senator Simon Bates explained that the software had been in use at UBC Okanagan for one year. He noted that the software was introduced through the Centre for Accessibility. Discussions had taken place with the Associate Deans, although a full consultation had not occurred. The software had undergone a Privacy Impact Assessment, as required for software used at the University, and had been found compliant. Senator Britton acknowledged the response and explained that his concerns related to the implications for academic interactions between instructors and students, rather than other considerations. He suggested that the matter be discussed as an academic issue rather than solely in relation to the replacement of note-takers, while also recognizing the labour implications. Senator Ben Britton proposed that the matter be referred to the Teaching, Learning and Library Committee, given the nature of the issue.